Persons responsible for Health and Safety in the Workplace: Miss Lycan Thorpe & Mr Jay Spiers Contact details for Miss Lycan Thorpe & Mr Jay Spiers

Email lycan@lunatestingltd.co.uk Telephone 0800 6129 369

This is the Health and Safety Policy for Luna Testing Ltd (The Company) which aims to set out the procedures and measures taken to ensure the safety of all employees, site staff, visitors, contractors, service users and members of the general public as we carry out our portable appliance testing service at premises UK wide.

Statement of intent

The implementation of this policy will fulfil all and any legislative requirements the Company is subject to through ensuring:

1)

That all reasonable and practical steps and measures are taken to safeguard the health, safety and welfare of all employees whilst at work

2)

That the health, safety and welfare of any members of public, visitors, contractors and site employees is protected at all times while we are at a clients’ premises, by all means practical and reasonable.

3)

That all precautions are taken to ensure the minimisation of and where at all possible to prevent, accidents, harm and injury and work-related ill health by recognising and managing risks in the workplace.

This will include all employees having access to and understanding documentation detailing site specific risks to health and safety, such as chemicals (COSHH) and asbestos (Control of Asbestos Regulations)

4)

We will make all Health and Safety initiatives, policies, advice, guidelines and information available to all employees at all times. Each employee will have the

Health and Safety Policy included in their Employee Handbook and updated accordingly to ensure best working practices in relation to Health and Safety.

5)

There will be regular (monthly) employee meetings to talk through any concerns, updates and queries and at these meetings it will be stressed that all and any concerns can be discussed at any time with the person responsible for Health and Safety at the Company.

6)

That the Company provides safe and healthy working conditions at all clients’ premises, by carrying out a site walk prior to starting work on new and larger sites, to ensure all employees are aware of welfare facilities, first aid stations if applicable, fire escape routes, fire escape exits and fire assembly points. This will also be an opportunity to carry out an overview risk assessment.

On smaller sites, it shall be the Directors responsibility to ensure all employees are aware of the locations of welfare facilities, first aid stations if applicable, fire escape routes, fire escape exits and fire assembly points.

7)

To provide adequate training to ensure all employees are competent to carry out their work duties and activities.

The actions that shall be taken to ensure all of the above and compliance with the Health and Safety at Work Act etc 1974 are

1)

Relevant risk assessments will be carried out on a rolling risk assessment basis (continually being aware of risks in the working environment and adding new risks to the existing Generic Risk Assessment)

The reasons for a ‘new’ risk can include the following:

i)

A site has not previously been tested by the Company

ii)

An existing site has undergone changes to its infrastructure

iii)

A change in working practices

iv)

The testing is taking place out of hours or at a different time of year

v)

Health and safety legislation has since been updated

On heightened or specific risk sites or in heightened or specific risk areas, employees will liaise with the site contact and /or on-site staff as well as each other.

Communication and informing of risks to other employees. Informing when a heightened site or area has been vacated.

Employees shall be given site specific inductions in relation to Health and Safety where necessary and provided with ongoing, updated online course training and accessibility to the Health and Safety Policy, information and guidelines on a general basis and site-specific basis where necessary.

2)

Employees will always have access to PPE, including hard capped safety shoes, hi-visi vests, safety glasses (prescription if required), ear defenders, gloves, anti-static lab coats, knee pads and head wear. A Company uniform shall also be supplied that complies with most site guidelines.

Where site specific safety wear is required, it shall be the responsibility of a Director

to ensure that employees have access to and do wear/use the site-specific safety wear.

3)

Employees shall all be made aware of welfare areas, first aid stations if applicable, fire escape routes, fire exits and fire assembly points at point of arrival to a site.

4)

The safe working order of any and all equipment that is to be used by employees will be subject to on-going user checks and maintenance checks to be carried out periodically (monthly) by a Director of the Company. Annual calibration will also be carried out on all test equipment.

5)

All employees shall participate in an online course to update and refresh their understanding of their Health and Safety in the Workplace awareness and knowledge every 3 years.

including manual handling and access equipment.

For Directors, this will include an awareness of asbestos online course, manual handling and access equipment.

6)

All employees shall be trained and qualified to C&G 2377 standards.

All and any employees or other persons who may, in their actions, affect the Health and Safety of employees, have a duty to comply with this policy and the Health and Safety at Work Act etc 1974 by

1)

Working and conducting themselves in such a way as to ensure safe working practices and awareness to ensure their own safety and that of those on site.

2)

Following procedures and guidelines to ensure the safety of themselves and that of those on site. This is to include both the Company procedures and guidelines and those that are site specific. It is the duty of the Directors to ensure all employees are aware of and understand any site-specific Health and Safety procedures and guidelines.

3)

Using and wearing any Company or site supplied PPE. Non-compliance of this may result in disciplinary action.

4)

Employees may stop or postpone work at anytime if they feel a risk factor prohibits work from safely continuing.

5)

Paying particular attention when working with, near or potentially near

i)

Children under the age of 18

ii)

Pregnant women

iii)

People with limited abilities

Health and Safety information and equipment can be found at the following

1)

The Company Health and Safety Policy can be found in the Employee Handbook or can be accessed online through the Company website or on request at any time.

2)

The First Aid box can be located in the Company car boot and at the Company Head Office.

3)

The Accident Book can be located in the Company car boot and at the Company Head Office.

Responsibilities for Health and Safety

•

Overall responsibility for Health and safety Lycan Thorpe (Director)

i)

To maintain, update and improve the Health and Safety Policy to ensure employee on-site safety at all times, as well as that of on-site staff, visitors, contractors and members of the general public

ii)

To review it annually as standard

iii)

To be aware of changes in legislation and guidance

iv)

To be aware of changes in on-site conditions

v)

To be aware of changes in employee status, including general physical and mental health and how this could affect their ability to maintain adherence to the Health and Safety Policy

vi)

Constructing and editing Risk Assessment forms

vii)

Constructing Method Statement forms

viii)

Filling out Accident Report forms

ix)

Arranging and facilitating online Health and Safety in the Workplace training courses every 3 years

x)

Arranging and facilitating Asbestos Awareness courses for the Directors every 3 years

•

Responsibility for on-site Health and Safety, ensuring all day-to-day aspects of the Health and Safety are practised and put into place

Lycan Thorpe (Director) Jay Spiers (Director)

i)

To ensure all employees adhere to the Health and Safety Policy while on-site

ii)

To be aware of changes in on-site conditions

iii)

To be aware of changes in employee status, on a day-to-day basis, including general physical and mental health and how this could affect their ability to maintain adherence to the Health and Safety Policy

iv)

Filling out Accident Report forms

v)

To be responsible for exchanging information pertinent to each individual site that may have increased risks and ensuring this information is received, understood and complied with

vi)

To be aware of the locations of welfare facilities, first aid stations if applicable, fire escape routes, fire escape exits and fire assembly points.

•

Responsibility for maintaining, ensuring annual calibration of and safe usage of test equipment

Jay Spiers (Director)

•

Responsibility for always following the Health and Safety Policy Lycan Thorpe

Jay Spiers Shaun Eaton

All employees should:

i)

Co-operate with Directors on Health and Safety matters at all times

ii)

Take reasonable care of their own Health and Safety

iii)

Report all Health and Safety concerns to a Director

Arrangements for Health and Safety

Risk Assessments

•

Management of Health and Safety at Work Regulations 1999

Relevant risk assessments will be carried out on a rolling risk assessment basis (continually being aware of risks in the working environment and adding new risks to the existing Generic Risk Assessment)

The reasons for a ‘new’ risk can include the following:

i)

A site has not previously been tested by the Company

ii)

An existing site has undergone changes to its infrastructure

iii)

A change in working practices

iv)

The testing is taking place out of hours or at a different time of year

v)

Health and safety legislation has since been updated

On heightened or specific risk sites or in heightened or specific risk areas, employees will liaise with the site contact and /or on-site staff as well as each other.

Communication and informing of risks to other employees. Informing when a heightened site or area has been vacated.

Employees shall be given site specific inductions in relation to Health and Safety where necessary and provided with ongoing, updated online course training and accessibility to the Health and Safety Policy, information and guidelines on a general basis and site-specific basis where necessary

A Risk Assessment of generic risks will be sent to site, with site specific details including Site Name

Site Address Site Job Number

Dates testing due to start and finish

Site Contact name

Site Contact phone number

with the confirmation email and can be amended, added to and edited to become site specific on completion of the testing taking place as reference for following visits.

Method Statements

The Method Statement will include sections that cover

Staff Information Sheet including Main hazards to your health Environmental protection measures Quality control

Staff training Vehicle safety Covid 19

PPE

Preparation and Inductions Manual handling

Access / Egress Working at Height

Guidelines for operating systems Contractor / Visitor safety

Tools and electrical equipment Asbestos

Task Description

Portable appliance testing procedures Sign off sheet

A Method Statement will be sent to site, with site specific details including Site Name

Site Address Site Job Number

Dates testing due to start and finish Site Contact name

with the confirmation email and can be amended, added to and edited to become site specific on completion of the testing taking place as reference for following visits, if required

Safe Systems of Work

We have a separate document detailing our Safe Systems of Work This is included in the Employees Handbook and available on request. This statement details topics including

MANUAL HANDLING WORKING AT HEIGHT

ASBESTOS COSHH

RISK ASSESSMENTS

PERSONAL PROTECTIVE EQUIPMENT (P.P.E) LONE WORKING AND OUT OF HOURS WORKING REPORTING OF ACCIDENTS

LUNA TESTING LTD CERTIFICATION LUNA TESTING LTD POLICIES

This statement will be adhered to at all times with regular reviews and amendments made as and where necessary

Accident Reporting, Recording and Investigation (including RIDDOR)

•

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR)

Employers must notify their enforcing authority in the event of an accident at work to any employee resulting in death, specified injury, or incapacity for normal work for seven or more days. This includes any act of non-consensual physical violence done to a person at work.

The Accident Book (Reported under RIDDOR) is located at the Company Head Office and can be available at any time on request.

Accidents and ill health at work reported under RIDDOR: (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations)

www.hse.gov.uk/riddor TEL. 0845 300 9923

Should an accident occur on site, this will be reported to the relevant First Aid Officer and where applicable, Health and Safety Officer on site.

It will also be reported to the senior employee on site (a Director) and Lycan Thorpe must be informed at the earliest opportunity

If deemed more than a minor injury, the accident will be recorded in the Company Accident Book

If deemed necessary, the accident will also be reported under RIDDOR to the appropriate authority

PPE will be available at all times, either to be kept, used and stored by each employee or provided by the Company for a specific site or provided by a site for use on the site only. Lycan Thorpe will be tasked with following up on any procedures carried out on-site following an accident involving a Company employee and if necessary, policies will be updated accordingly

If necessary, additional training and / or advice shall be given to prevent similar accidents from happening again

First Aid

•

The Health and Safety (First-Aid) Regulations 1981

The above regulation require employers to provide adequate and appropriate equipment, facilities and personnel to ensure their employees receive immediate attention if they are injured or taken ill at work. These Regulations apply to all workplaces including those with less than five employees and to the self-employed.

The First Aid box can be located in the Company car boot and at the Company Head Office. On arrival, new, higher risk or larger sites will be subjected to a site walk so employees attending can be made aware of the location of First Aid stations, if required.

A phone number for the site contact should be made available to every Company employee before commencing work, so contact can easily be made in the event of needing First Aid assistance.

Work related ill-health

There is no legislation that pertains to particular conditions, diseases or work-place related accidents in the portable appliance testing industry

However, the health, safety and general well-being of the Company employees is the priority of the Company, as we are a family run business.

We have systems in place, that allow for employee absences without impacting considerably on the day to day running of the Company, so we can regulate, monitor and minimise stress and pressure on our employees.

The appointed person, Lycan Thorpe, is responsible for recording employee absences and for ensuring the reason for the absences are not work place related i.e physical injury or muscular or skeletal strains due to an accident or an incident or due to work-place stress, anxiety or depression or other mental health conditions that may result from the work- place.

If or when these occasions arise, it is the responsibility of the appointed person, Lycan Thorpe, to record these instances in the Accident Book and to investigate to determine if any of the above could be prevented by updating or amending any existing policies, working practices or by discussing concerns and suggestions with all employees present

Employees are able to book time off for doctor and hospital or counselling appointments with prior notice and in the strictest confidence.

PPE is mandatory in areas where risks cannot be avoided or mitigated. For example, where metal fabrication is taking place and protective eyewear, such as goggles, are required.

Training information, instruction and supervision

•

Health and Safety at Work etc Act 1974

•

Management of Health and Safety at Work Regulations 1999

•

Safety Representatives and Safety Committees Regulations 1977

•

Health and Safety (Consultation with Employees) Regulations 1996

•

Health and Safety (Training for Employment) Regulations 1990

The works will be carried out by staff from Luna Testing Ltd. All members of staff are experienced and have been deemed competent to carry out tasks requested of them. Lycan Thorpe C&G 2377 Qualified

John (Jay) Spiers C&G 2377 Qualified Shaun Eaton C&G 2377 Qualified

A responsible person will be appointed to each job who will supervise all works and be responsible for quality and safety unless staff are lone working

Apprentices will be supervised at all times and are not allowed to carry out tasks for which they have not been trained

All employees to date have a minimum of 5+ years’ experience in portable appliance testing All employees update their relevant Health and Safety in the Workplace training via online courses once every 3 years with both Directors completing Asbestos Awareness training via online courses in addition to this

These courses are completed with an examination with a minimum PASS rate after which a certificate is generated and available on request

As new and / or updated legislation comes into place, employees will receive additional training or advice, where required

Communication and consultation

•

The Safety Representatives and Safety Committees Regulations 1977.

•

The Health and Safety (Consultation with Employees) Regulations 1996. Monitoring, Audit and Review

The reasons and benefits for consulting with employees regarding Health and safety in the Workplace

This should not be a box ticking exercise, but a means by which the Company can improve in many areas, including

i)

Maintained or improved mental health

ii)

Increased productivity. By involving employees in the consultation process, they can highlight areas where productivity can be improved upon

iii)

Improvements in efficiency

iv)

Increased levels of motivation

Consulting employees about health and safety can result in

i)

A healthier and safer workplace. Our employees can help to identify

hazards, assess risks and develop ways to control or remove risks, as they may test areas other employees have not

ii)

Better decisions about health and safety. Our employees are all well versed in the risks that may occur in a wide range of environments but there can always be new and

unrecognised risks. By being able to notice and report these, a wider source of knowledge is created across the entire workforce

iii)

A stronger commitment to implementing decisions or actions. Employees who feel included in the process are more likely to voice concerns about risks previously not encountered

iv)

Greater co-operation and trust. Employers and employees who talk to each

other and listen to each other, gain a better understanding of each other’s

views and work practices. It also promotes quality across the board if all are seen to be investing in each other’s health and well-being

v)

Joint problem-solving. All employees have a similar range of skills on-site and so can discuss ways to improve quality in the workplace, both in terms of productivity and safety, but also health and well-being outside of the workplace.

By law, we must consult all employees on health and safety matters. Some workers, who are self-employed, are still classed as employees under health and safety law.

What must we consult about?

We must consult with employees about the following:

i)

The introduction of any measure which may substantially affect their health and safety at work, including any updates to the Health and safety Policy, updates to any

legislation that may affect their Health and safety or general well-being or a change to our working practices that may affect the above

ii)

The information we must give your employees on the risks and dangers arising from their work, measures to reduce or get rid of these risks and what employees should do if they are exposed to a risk

iii)

The planning and organisation of health and safety training

iv)

The health and safety consequences of testing new or altered sites

Monitoring, audit and review

•

The Health and Safety (Consultation with Employees) Regulations 1996. Monitoring, Audit and Review

External Audits

We are subjected to an annual assessment by CHAS, a co-founder of Safety Schemes in Procurement (SSIP) and the Common Assessment Standard

By having our policies assessed by CHAS, we are confident our policies are at least up to ours and the industry expected standard.

We are subjected to an annual assessment by the NICEIC who carry out an office and workplace assessment, visually inspecting previous work carried out at a nominated site and overseeing work carried out as an example of our work.

This includes visually inspecting Test Reports, Test Certificates, Calibration Certificates for

out test equipment, Insurance Documents, C&G 2377 Qualification Certificates and Health and safety in the Workplace Training Certificates.

Internal Audits

What do we do to Monitor, Audit and Review internally within the Company?

i)

The appointed person, Lycan Thorpe, is responsible for the monitoring, audit and review of all policies within the Company. As standard, all policies are subject to review annually, although the appointed person, Lycan Thorpe, will constantly monitor industry legislation, the HSE and social media forums to update these wherever and whenever necessary

ii)

The appointed persons, Lycan Thorpe and Jay Spiers , are responsible for ensuring monthly team meetings take place

iii)

The appointed person, Lycan Thorpe, is responsible for ensuring Health and safety in the Workplace training is carried out once every 3 years and is responsible for facilitating this so the employees have this easily accessible and with time allocated that allows the employee to do so without feeling pressured or if in their own time, are compensated with time in lieu or financially if the employee carries out the training in their own time

iv)

The appointed person, Lycan Thorpe, is responsible for the reporting and recording of all workplace accidents that are deemed to be more than very minor injuries (for example, minor cuts, scrapes, trips, bruises etc) These minor injuries can still be reported to Lycan Thorpe and additional preventive measures put into place, but may not require recording into the Accident Book

v)

Employees at all levels are encouraged to voice concerns, ask questions, query decisions, offer advice and suggestions at any time, as we can all learn from each other and be involved in the process to maintain, improve, update and create a healthy, productive and beneficial workplace for all employees.

Emergency procedures

•

The Management of Health and Safety at Work Regulations 1999

Examples of workplace emergencies and the procedures put in place if any of these are encountered

i)

Fires or explosions

ii)

Medical emergencies

iii)

Severe weather

iv)

Major power failures

v)

Hazardous material spills (covered in the COSHH section)

vi)

Asbestos (covered in the asbestos section)

vii)

Trips, slips and falls

viii)

Electrical shock

ix)

Violence in the workplace

Fires or explosions

•

The Dangerous Substances and Explosive Atmospheres Regulations 2002

On arrival, ensure a visitor book or electronic signing in point has been filed in to alert relevant staff that you are on-site

In the event of a fire or explosion, Walk, DO NOT RUN, to the nearest exit (these should be acknowledged on arrival to site)

In the event a fire or explosion is discovered, if safe to do so, raise the alarm either with the fire alarm points or by alerting a member of on-site staff

Vacate the area immediately

DO NOT stop to collect belongings

Proceed calmly to a designated evacuation site DO NOT use elevators

Follow the instructions of emergency personnel

DO NOT re-enter the site until clearance has been given by emergency personnel

Medical emergencies

In the event of an accident, incident, sickness or illness, if deemed necessary, the employee or a Company Director, site contact or on-site staff should phone the emergency services immediately.

A Company Director on-site and the site contact should then be made aware with immediate effect and Lycan Thorpe should be notified at the earliest opportunity

If the emergency services are not deemed necessary, a Company Director and the site contact should be made aware and appropriate action taken.

if the employee needs to be sent home, then transport will be arranged by the Company if the nominated employee is unable to drive safely.

In any event, the medical emergency should be recorded by the appointed person, Lycan Thorpe, in the appropriate manner. For example, the Accident Book.

Severe weather

In the event of severe weather that could pose a risk to employees, work must stop immediately. If another area is deemed safe to work in, then work may continue

If the weather is deemed too severe for any work to continue, then the work will be terminated until such time as it is deemed safe to continue, regardless of how many hours or days this is.

Consultation with the site contact or on-site staff if the site contact is unavailable will take place so all are aware of the situation.

If safe to do so, employees will then travel home.

If the severe weather prevents this, the Company will arrange alternative accommodation, at no expense to the affected employees.

Major power failures

In the event of a power cut, work may continue as long as there is sufficient lighting and access to facilities if the site remains open

If the power cut affects lighting and natural lighting is insufficient, then work must be terminated until such time as it is deemed safe to continue, regardless of how many hours or days this is.

Trips, slips and falls

In the event of an employee experiencing a trip, slip or fall, this must be reported to a Company Director and the site contact or relevant on-site staff if the site contact is unavailable, so First Aid may be administered if required.

The appointed person, Lycan Thorpe must be informed at the earliest opportunity.

By reporting the incident, preventative action may be taken on-site to prevent further such occurrences and to allow for on-site investigation to take place

Electrical shock

•

The Electricity at Work Regulations 1989

There are occasions when, whilst carrying out regular work duties, an electrical shock may occur. For example, when unplugging an item from the power circuit where a plug has been damaged or the plug screw has become loose.

If the electric shock is severe, the employee should stop work immediately and the employee should phone the emergency services or make staff aware that the emergency services are required.

If the electric shock causes pain or discomfort, the employee should stop work immediately and seek medical assistance on-site and this must be reported to a Company Director as soon as possible and the appointed person, Lycan Thorpe, must be informed at the earliest opportunity.

If the electric shock is mild and causes little or no pain, it should still be reported to a Company Director and an advisory and Failed Appliance sheet filled out to be given to the site contact.

The employee can stop work until they feel able to continue, however long this may be

Violence in the workplace

•

The Health and Safety at Work etc Act 1974 (HSW Act)

•

The Management of Health and Safety at Work Regulations 1999

Violence at work covers many areas and levels of violence from using foul language to physical and sexual assault and in the severest cases, intentional harm leading to the death of an employee.

There are many reasons why violence at work may occur and may come from any number of sources.

1)

From on-site staff

2)

From service users, including

i)

In-patients

ii)

vulnerable people under the age of 18

iii)

members of the public

iv)

from other contractors

3)

From visitors to the site

To avoid confrontation and intentional violence in the workplace, employees are encouraged to do the following

Maintain good communication with colleagues and on-site contact

Where possible, avoid confrontational situations i.e. disputes between members of on-site staff or staff and services users

Where appropriate, wear a personal safety alarm, capable of calling immediate assistance Ensure immediate and easy access from areas where a risk may be deemed to be heightened and ask for on-site staff to be available to supervise

Alert colleagues and on-site staff when entering higher risk areas Ensure appropriate supervision in high risk situations

i.e with vulnerable people under the age of 18 or in-patients at secure premises

If confronted, walk away and alert colleagues and the on-site contact. If necessary, alert emergency authorities, as personal safety is the priority

Do not engage in disputes about carrying out the work.

Carrying out work duties can be cancelled or postponed at any time of personal safety is at risk or concerned about or if a confrontation may ensue by carrying out work duties

Keep belongings such a test equipment and bags in a safe secure place if not being used Ensure items such a screwdrivers and leads are kept in close proximity and unavailable to

i)

service users

ii)

vulnerable people under the age of 18

iii)

members of the public

Asbestos

•

Control of Asbestos Regulations 2012

All members of staff have received asbestos awareness online training and have been instructed to stop work and report any suspicious materials.

If asbestos is known to be or suspected to be present, we WILL NOT work in these areas. If we come across any hidden or dusty materials which we suspect may contain asbestos,

we will stop work immediately and get advice. A specialist survey may then be carried out to determine the extent and nature of the asbestos.

Asbestos is highly dangerous. Any asbestos-containing materials on site should have been identified before work starts through a management survey or refurbishment survey. It is strictly forbidden for any company employees to work near items suspected of containing asbestos.

Types of asbestos Chrysotile Actinolite Amosite Anthophyllite Crocidolite Tremolite

Commonly found in

Insulation Cement

Floor tiles Ceiling tiles Drywall Adhesives Shingles

What does asbestos look like?

Individual fibers are microscopic and not visible to the naked eye. Colour differs based on asbestos type.

Fiber shape differs based on asbestos mineral type. Most fibers are sharp and needle-like.

Employees have an Asbestos Risks and Measures information sheet in their Employee Handbook

COSHH

•

Control of Substances Hazardous to Health 2002 (COSHH)

This information is available in the Employees Handbook which is supplied to all Employees and Sub Contractors.

Spot checks may be carried out periodically to ensure Employees and Sub Contractors have access to their Employee Handbooks when on site.

On the vast majority of sites, Employees and Sub Contractors will not be exposed to risks as these would be controlled by on site health and safety controls, but all Employees and Sub Contractors should be aware of their environment and risks that could constitute a hazard to their health, to any degree.

Substances that may constitute a hazard to health include but are not restricted to:

•

Gases, Vapours, Liquids, Fumes, Dusts and Solids.

•

Micro-organisms could also be hazardous in particular environments.

If an Employee or Sub Contractor enters or is required to enter an area which has additional risks i.e. a spray paint workshop, a laboratory, a manufacturing area and so on, then the risk should be assessed and if required, the original on site risk assessment updated to include the additional risks.

Employees and Sub Contractors should always seek on site advice if in doubt or unsure about the implications of entering such an area and discuss any concerns with a Director. Lycan Thorpe must be informed at the earliest opportunity

If it is found to be too high a risk, the Employee or Sub Contractor must complete an Advisory Note explaining the situation, including the area that could not be accessed, the reasons why and a copy must be given to the site contact or another appropriate person and a copy made available for Luna Testing Ltd company records.

If an Employee or Sub Contractor suffers with a pre-existing medical condition that could be affected by entering these areas, they should inform a Director who will assess the risk based on the employees or sub contractors own medical health.

Lycan Thorpe must be informed at the earliest opportunity

If it is found to be too high a risk, the Employee or Sub Contractor must complete an Advisory Note explaining the situation, including the area that could not be accessed, the reasons why and a copy must be given to the site contact or another appropriate person and a copy made available for Luna Testing Ltd company records.

Lycan Thorpe must be informed at the earliest opportunity

Covid 19

•

Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) The following is taken from the HSE website

This guidance is for people reporting incidents under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR). The person reporting is usually the employer (known as the 'responsible person' under RIDDOR).

What not to report

Under RIDDOR you are not required to report:

i)

cases of disease or deaths of members of the public, patients, care home residents or service users from COVID-19

ii)

cases where an employee has infected another employee with coronavirus through general transmission in the workplace

iii)

cases where a member of the public has infected an employee with coronavirus through general transmission in the workplace, unless infection is likely to have occurred from working in an environment with a person known to have COVID-19, for example in health or social care

What to report

RIDDOR reporting requirements relating to cases of disease, or deaths, from COVID-19 only apply where an employee has been infected with coronavirus through:

i)

deliberately working with the virus, such as in a laboratory

ii)

being incidentally exposed to the virus

iii)

Incidental exposure can occur when working in environments where people are known to have COVID-19, for example in a health or social care setting.

You should only make a report under RIDDOR when one of the following circumstances applies:

i)

an accident or incident at work has, or could have, led to the release or escape of coronavirus (SARS-CoV-2). This must be reported as a dangerous occurrence

ii)

a person at work (a worker) has been diagnosed as having COVID-19 attributed to an occupational exposure to coronavirus through either deliberately working with the virus or being incidentally exposed to it. This must be reported as a case of disease due to exposure to a biological agent

iii)

a worker dies as a result of occupational exposure to coronavirus through either deliberately working with the virus or being incidentally exposed to it. This must be reported as a work-related death due to exposure to a biological agent

Employees all have access to Covid 19 lateral flow tests and can test regularly or as requested by a site contact.

If an employee tests positive for Covid 19, they must notify a Director and Lycan Thorpe at the earliest opportunity.

The employee will be given as much time as is needed for full recovery

If necessary, previous sites visited will be notified, without disclosing the identity of the employee affected

Vaccinations and booster injections are voluntary and confidential from this point onwards. All employees will be expected to follow Government guidance and legislation as and when it is made.

Our commitment to the physical and mental well-being of our employees is foremost as the Covid 19 situation perseveres.

Should any employee feel unsafe or at risk from Covid 19 in the workplace, they are able to request to work in a different area or leave the site entirely.

A Risk Assessment of Covid 19 risks will be sent to site, with site specific details including Site Name

Site Address Site Job Number

Dates testing due to start and finish

Site Contact name

Site Contact phone number

with the confirmation email and can be amended, added to and edited to become site specific on completion of the testing taking place as reference for following visits.

REGULATIONS (LAWS) UNDER WHICH THIS POLICY HAS BEEN CONSTRUCTED AND WITH REFERENCE TO Health and Safety at Work etc Act 1974 Management of Health and Safety at Work Regulations 1999 The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) The Health and Safety (First-Aid) Regulations 1981 Management of Health and Safety at Work Regulations 1999 Safety Representatives and Safety Committees Regulations 1977 Health and Safety (Consultation with Employees) Regulations 1996 Health and Safety (Training for Employment) Regulations 1990 The Dangerous Substances and Explosive Atmospheres Regulations 2002 (DSEAR) The Electricity at Work Regulations 1989 Control of Asbestos Regulations 2012 Control of Substances Hazardous to Health 2002 (COSHH)

Lycan Thorpe (Director) Appointed person responsible for Health and Safety in the Workplace Luna Testing Ltd Registered Company 07351095 VAT Registered 996 2680 62 Email info@lunatestingltd.co.uk Freephone 0800 6129 369 Mobile 07743 027230 / 07956 925526 Website www.lunatestingltd.co.uk